Personal Secretary Guide
Personal Secretary Applications Spreadsheet
You can find it here: PS Applications Spreadsheet & PS/Boss Application Form
The SM Leadership team has worked collaboratively to create a PS Applications Spreadsheet where SM+ members can now post their applications link for as long as they need.
How does it work?
Open the PS/Boss Application Form above and fill out each section. Upon submission, SM Leadership will review your application and make it public on the PS Applications Spreadsheet also linked above. Anyone will have access to view the Spreadsheet and the link to your applications form accordingly. Once you have found your PS, @SM Leadership on discord to remove your information, so others know that your applications are no longer open.
What is a PS?
A Personal Secretary (PS) is someone who helps their boss with jobs and tasks within HIA. Jobs include, but are not limited to: interviews, SU work, training, etc. Please note that at no time is your PS to do your work without you participating and/or assisting in completing said task.
[Please note: Your PS is not allowed to do your work without you participating and/or assisting in completing said tasks.]
Who can a Personal Secretary train?
A Personal Secretary may train on behalf of their boss, if their boss can't train after a promotion. However, a Personal Secretary may only complete training if they are eligible to train.
For example: As a Personal Secretary with the current division of High Rank, you are not allowed to conduct training for Disciplinary, OOA, and SM. [Please note that the training session is to be counted toward the PS' quota and not the Boss' quota.]
How do I promote on behalf of my boss?
Firstly, you and your boss must have at least 15 minutes online time before you promote someone. When promoting someone in the base, you must say "ATT on behalf of my boss" out loud. The PS should use the tag of their boss when promoting the user. This is to avoid any confusion, especially if you are promoting people above your promotion limit. If your boss is on LOA, you are not allowed to promote on behalf of them.
[Please note that you can’t promote on behalf of your boss if your boss is not at the base.]
How do I log a promotion on the portal as a PS?
Go to the promotion log page on the portal. Click on the button that says 'add promotion' (this is the manual promotion button). This button is used to add promotions above your normal promotion limit. Click that button and enter the correct username of the user you are trying to promote, enter the old rank of the user then enter the new rank of the user. Make sure to double check the new rank that you picked. After this, you must put the reason on the 'Additional Comments' section.
Lastly, click the 'Add Promotion' to log.
For example: "Promotion on behalf of my boss: (insert your boss' username here)."
Then click the add promotion. [Users found to be abusing this button risk termination.]
When can I have a Personal Secretary?
You are allowed to hire a Personal Secretary once you have reached the Senior Management division. All Personal Secretaries must be High Rank or higher. Members who are SM+ Division must take note that they can only hire a Personal Secretary with at least one Division lower than the current Division. [Note: if your PS is promoted to the same division as you, they can no longer be your PS.]
How can I become a Personal Secretary?
If you want to apply as a Personal Secretary, it is a requirement to have a Discord account. After creating your Discord account, click on #general and look for the "Looking For PS" thread pinned on that channel. Members who are looking for PS are posting applications or notes weekly on that thread. Sometimes people will approach you on base and ask for you to become their Personal Secretary. Keep working hard, be active in base and you will be recognized by them!
Can I be a PS for more than one person?
Unfortunately, you aren't allowed to work for more than one person. If at any time you wish to resign from your current boss, please advise him or her, along with leaving any badges that recognize you as their PS.
Do I have to put my boss' tag / name in my motto?
Not necessarily, it will depend on your boss if they wish to include their name/tag on your motto. This will serve as a representation of you as their PS.
Do PS’s acquire a special badge to wear?
Certain members of staff may give you an office or PS badge to keep on your profile. It is the choice of your boss whether or not he or she would like to provide you with a badge. Please note that badges are not to be worn in HQ. Only badges made by Foundation members can be worn in the HQ.
How will I know if someone has a PS?
Personal Secretaries can be found on the portal. Click on the 'Tools' then choose 'Security Lookup'. You can search for the Employee's name or Search Secretary.
Some people display their Boss or PS's name in their Habbo motto or their Discord profile.
How do I add my PS to my Portal?
- Click on the 'Portal Home' then look for the "Settings" button located at the bottom part after your user info on the Portal homepage.
- In the 'Personal Secretary' section, enter the name of the person you hired as your PS.
After the settings are saved, anyone can view the information by checking through the "Employee Lookup" tab in the Portal.
Do I get paid if I’m someone’s PS?
Your boss may choose to pay you with credits, HC, or other things on Habbo. However, this is an agreement between you and your boss, HIA covers no cost towards any agreed PS payment.
What steps do I take if my boss leaves HIA?
You will need to remove any reference to working for your boss from both your Habbo motto, Discord profile and leave them on portal. Be sure to leave any badges that display you're a Personal Secretary of a member that is no longer with HIA.
If you have any questions about the Personal Secretary Guide please contact the Director General - Speaker or a member of the Chief of Staff Team.