Executive Committee Guidelines
As part of the Executive Committee, you make up a collaborative council of debatably some of the most experienced individuals that Habbo Intelligence Agency (HIA) has. You will assist in making and reviewing rules and guidelines that will benefit HIA in the future. Executive Committee members and above are granted LOA Admin at the LOA Overseer's discretion. Please do not abuse these rights.
Executive Committee (2iC) Requirements:
As an Elective, throughout the month you will be required to fulfil the tasks below:
Monthly Quota
The Monthly Quota will be tracked from the first of the month up until the last day of the month at 11:59PM GMT. You are required to meet a set Quota to help track your activity or lack thereof around base.
Executive Committee members are encouraged to complete all of the requirements that apply to them prior to the end of the month, however it is only mandatory to complete three out of the six requirements listed below to fulfil the Monthly Quota.
Requirements:
• 6 Promotions
• 2 Trainings
• 2 Tour Guides
• 6 Badge Removals
• 2 Transfers
• 2 Rank Sales
* Executive Committee members are allowed to double up requirements.
They are not allowed to complete any of these duties while they're on LOA. If they are caught doing items such as badge removals, etc. They risk being marked inactive.
As an Elective, throughout the month you will be required to fulfil the tasks below:
- Monthly Quota
- Monthly Elective Audit
Monthly Quota
The Monthly Quota will be tracked from the first of the month up until the last day of the month at 11:59PM GMT. You are required to meet a set Quota to help track your activity or lack thereof around base.
Executive Committee members are encouraged to complete all of the requirements that apply to them prior to the end of the month, however it is only mandatory to complete three out of the six requirements listed below to fulfil the Monthly Quota.
Requirements:
• 6 Promotions
• 2 Trainings
• 2 Tour Guides
• 6 Badge Removals
• 2 Transfers
• 2 Rank Sales
* Executive Committee members are allowed to double up requirements.
They are not allowed to complete any of these duties while they're on LOA. If they are caught doing items such as badge removals, etc. They risk being marked inactive.
Elective Audits
The Executive Chief of Staff will be working alongside 2iCs with any changes they'd like to make within departments.
The Chief of Staff team had granted Electives more freedom and power to customize the workings of the division/department they oversee. That being said, it will be necessary to keep track of (audit) what changes were made and how were things implemented. Hence, we have decided to implement an audit form where electives may submit a response every month, with the next day being used by the Chief of Staff team to review said submissions and get back to individual electives and discuss things/offer feedback.
The Executive Chief of Staff will be working alongside 2iCs with any changes they'd like to make within departments.
The Chief of Staff team had granted Electives more freedom and power to customize the workings of the division/department they oversee. That being said, it will be necessary to keep track of (audit) what changes were made and how were things implemented. Hence, we have decided to implement an audit form where electives may submit a response every month, with the next day being used by the Chief of Staff team to review said submissions and get back to individual electives and discuss things/offer feedback.
In order to efficiently work within their roles, particular ranks are granted special permission into private chats. Please note that being in the chats does not automatically grant you positions or privileges related to the private chat.
- Director General - Speaker - #suic-leaders
- Director General - Strategy Operations - #portal-discussion and #web-admin-team
- Director General - External Intelligence - #su-external-relations and #su-exr-delegation
- Director General - Cybersecurity - #discord-admins
- Director General - Treasurer - #finance-team
- Director General - Rules & Enforcement - #su-la-reviews
Trial Executive Committee
There are 4 duties of Trial Executive Committee
Director General - Speaker
General Meeting & Administrative Duties
As an Executive Committee your assigned Guidelines & Policies are:
[1] Application Guide
[2] Promotion Policy & Guide
[3] Personal Secretary Guide
Director General - Strategy Operations
Portal & Website Duties
As an Executive Committee your assigned Guidelines & Policies are:
[1] Discord Guide
[2] Portal Guide
[3] Habbo Mobile Guide
[4] Badge Removal Policy & Guide
Director General - External Intelligence
External Duties
As an Executive Committee your assigned Guidelines & Policies are:
[1] External Agencies Guide
[2] Veteran Policy
[3] Diplomacy Page
Director General - Cybersecurity
Cybersecurity Duties
As an Executive Committee your assigned Guidelines & Policies are:
[1] LOA Guide
[2] Internet Safety Guide
[3] Mafia Guide
Director General - Treasurer
Finance Duties
As an Executive Committee your assigned Guidelines & Policies are:
[1] Pay Policy
[2] Donation Guide
[3] Trading Pass Guide
Director General - Rules and Enforcement
Rules & Enforcement Duties
As an Executive Committee your assigned Guidelines & Policies are:
[1] Disciplinary Actions Guide
[2] Justice System
[3] Bully Policy
[4] Dress Code Guideline
Committee President and Vice President
The Committee President and Vice President are the leaders of the Executive Committee and work together in overseeing the overall department.
They must ensure that each member is completing their duties to the best of their ability, submitting their audits on time and monitoring everyone’s activity to report in your audits.
You both must support all EC members and assist in developing ideas, in addition to supporting Ownership discussions relating to Executive Committee duties ensuring that there is participation from all members.
Both must also ensure the Executive Committee drive is organised and up-to date.
All members of the Executive Committee are required to keep the President & Vice President up to date with progress within their role.
There are 4 duties of Trial Executive Committee
- You are to observe the daily communications within Discord channels, you are to ensure that the Discord Guide is being followed at all times. Ensuring new/existing members have their correct rank and appropriate content within their profiles. Trial Executive Committee Members would be working alongside Discord Admin team ensuring that the rules are enforced and requests are being completed efficiently.
- You are to focus on Base monitoring, defining this task would lead to monitoring the following examples; monitoring morale boosts and ensuring everyone is either taking part or following the rules of morale boost. This can also include monitoring HET events. Base monitoring is also defined in monitoring the behaviours of members such as agents etc.
- Host at least one info session a month, this can vary from talking about Special Units, to Code of Conduct, to general information about HIA.
- You will shadow the vacant rank in the Executive Committee and if all ranks are taken, you will be assigned a rank in E.C. to help out and collaborate with the existing rank holder.
Director General - Speaker
General Meeting & Administrative Duties
- You will have access to #suic-leaders Discord Channel.
- As Speaker you are assisting the General Meeting Coordinator with managing the Special Unit Leaders and Representatives speeches by sending reminders every Saturday before 16:00 UK Time. You are to check the Sign up Sheet and make sure everyone has filled it in and saved their scripts to keep track of happenings in HIA.
- During the General Meeting your duty is to ensure all members are aware of the General Meeting and if the meeting room is full you are to find alternatives by coordinating with relevant bodies such as CST’s Youtube Team to record the meeting or stream live.
- If required you are to step in to announce in the General Meeting on behalf of a speaker. You are only allowed to announce new members, apps and such that do not have any other information that may be classed as confidential by the SU team.
- You will be managing the Meeting Room schedule by making sure the Meeting Room schedule is updated every week.
- You are to collaborate with the General Meeting Overseer in creating a document recording the events and news of the GM and sending it on #alerts soon after the General Meeting has ended; this is called “Meeting Minutes” and should be stored in your respective Elective Drive-Folder. If you are not available when GM is happening - assign a PS or someone you trust to help you with the task.
- You will be in charge of the HIA Calendar in collaboration with the Chief of Staff Team. Whenever anyone wishes to schedule any event; major or minor, they must check with you to see if there will be any clashes. To keep organised with events you will keep track of the HIA calendar and ensure all events have been filled in.
As an Executive Committee your assigned Guidelines & Policies are:
[1] Application Guide
[2] Promotion Policy & Guide
[3] Personal Secretary Guide
- You are in charge of the Application Guide. You are to ensure sufficient resources are provided to HIA members in regards to how to write an application. Additionally, you can host events to help members in providing them resources to write a successful application. All Application Guide changes have to go through the Chief of Staff Team.
- You are in charge of the Promotion Policy & Guide. You are to ensure that the Promotion Policy in the Code of Conduct ‘2.A - PROMOTION’ & Guide are up to date. You are to work collaboratively with the High Rank Leadership for opinions and you are to form a decision of your to propose to LAiC, CoS & Directorate in regards to the promotion policy.
- You are in charge of the Personal Secretary Guide. This guide is in collaboration with the Senior Management Leadership and you are to form a decision of your own to make a change proposal. You are to ensure that the personal secretary guide is up to date. All Personal Secretary Guide changes have to go through the Chief of Staff Team.
Director General - Strategy Operations
Portal & Website Duties
- You will have access to #portal-discussion and #web-admin-team Discord Channel.
- You are working alongside Portal Admins and Website Admins to ensure there are no inefficiencies within HIA’s resources. You are to review portal features and logs as appropriate to find items that may cause agency issues such as errors, suspicious activity, etc.
- You are to collect and forward suggestions to the relevant governing bodies and Portal Owners on improvement regarding portal use.
- You are to review at least 1 part of the HIA website and suggest improvements towards the Website Overseer and Chief of Staff. This can include feedback towards Special Unit Leaders to assist with maintaining a more updated web page so we are ensuring that HIA members have the correct information.
- You are to assist Website Admins with proposing and inventing better ways to make the HIA website more dynamic and beneficial to members and visitors to the website.
As an Executive Committee your assigned Guidelines & Policies are:
[1] Discord Guide
[2] Portal Guide
[3] Habbo Mobile Guide
[4] Badge Removal Policy & Guide
- You are in charge of Discord Guide. This guide is a collaborative guide between your rank and the Discord Overseer. You are to ensure that the guide is extensive and presentable for HIA members to have access to. All Discord Guide changes have to go through the Discord Overseer.
- You are in charge of Portal Guide. You are to ensure that the guide is extensive and presentable for HIA members to have access to. All Portal Guide changes have to go through the Chief of Staff Team.
- You are in charge of Habbo Mobile Guide. You are to ensure that the guide is up to date with the latest information. All Portal Guide changes have to go through the Chief of Staff Team.
- You are in charge of Badge Removal Policy & Guide. You are to ensure that the guide is up to date. You are to work collaboratively with the High Management Leadership for opinions and you are to form a decision of your to propose to LAiC, CoS & Directorate in regards to the badge removal policy.
Director General - External Intelligence
External Duties
- You will have access to #su-external-relations and #su-exr-delegation Discord Channel.
- As the Director General of External Intelligence, it is your main duty to work closely with the External Relations Unit and ensure HIA is staying in touch with external organisations.
- You will be assisting a delegate member for a monthly ExR Press Release which informs allies of ongoings within HIA.
- You are to actively engage with external organisations to gather intelligence about the latest happenings, illegal warfare, national punishment, anything relating to that area. A summary report should be generated with proper evidence and reported as external intelligence.
- You will assist in maintaining External Relations Public Records.
As an Executive Committee your assigned Guidelines & Policies are:
[1] External Agencies Guide
[2] Veteran Policy
[3] Diplomacy Page
- You are in charge of the External Agencies Guide. You are to ensure that this guide provides detailed information regarding the expectations and how to act professionally whenever a HIA member visits or engages with Allied or Non-Allied members. You may seek opinions from the External Relations Special Unit and you are to form a decision to propose changes. All External Agencies Guide changes must go through the Chief of Staff Team.
- You are in charge of the Veteran Policy. This guide is a collaborative guide between your rank and the VET Overseer. You are to ensure that the policy is up to date and fair for everyone. You may seek to conduct feedback and research on any area of improvement for the policy. All Veteran Policy changes must go through the VET Overseer.
- You are in charge of the Diplomacy Page. This guide is a collaborative guide between your rank and the External Relations Special Unit. You are to ensure that the page is extensive and presentable for HIA and external members to have access to. All Diplomacy Page changes have to go through the ExRiCs.
Director General - Cybersecurity
Cybersecurity Duties
- You will have access to #discord-admins Discord Channel.
- You are in-charge of cybersecurity within HIA. You must ensure that HIA’s resources and staff are secure from any internal or external cybersecurity threats and are using up to date security standards and protocols. This includes but is not limited to: invasion of privacy, hacks, phishing, and other forms of illegal warfare.
- Your audit must mention steps taken to ensure proper security measures are enforced in HIA, as well as anything that may pose a threat to the integrity of the agency and its staff.
- You are responsible for making sure all staff is well aware of internet safety as well as threats to the online security of HIA employees. This may be executed through the means of an Internet Security Training, information sessions, alerts and much more.
- You will also work with Discord admins to keep each other informed of threats within the HIA Discord domain and work with TUiCs to gather information about banned/hacked accounts, providing efficient solutions.
As an Executive Committee your assigned Guidelines & Policies are:
[1] LOA Guide
[2] Internet Safety Guide
[3] Mafia Guide
- You are in charge of the LOA Guide. This guide is a collaborative guide between your rank and the LOA Overseer. You are to ensure that the policy is up to date and made known to all members in HIA. All LOA Guide changes must go through the LOA Overseer.
- You are in charge of the Internet Safety Guide. You are to ensure that the guide is up to date and sufficient information is provided to HIA members to protect their cyberwellness. You may host special events to gain attention and educate HIA members of internet safety. All Internet Safety Guide changes must go through the Chief of Staff Team.
- You are in charge of the Mafia Guide. You are to ensure that the guide is up to date and sufficient information is provided to HIA members to protect their cyberwellness. You may seek opinions from the External Relations Special Unit and you are to form a decision to propose changes. All Mafia Guide changes must go through the Chief of Staff Team.
Director General - Treasurer
Finance Duties
- You will have access to #finance-team Discord Channel.
- As the Director General - Treasurer, it is your main duty to work closely with the Finance Team.
- You must contribute to the Finance Team discussions within the channel and propose innovative ways to boost funding or minimize expenditure.
- You are to assist and collaborate in the management of the agency's finances. You should be actively engaging in discussions and assigned tasks and will be reporting to the Finance Director and Overseer whilst filling this position.
- You are to conduct awareness of the HIA pay system including pay bonus to all HIA members. This could be done through information sessions or events. Approval from PayiC to conduct events related is required.
As an Executive Committee your assigned Guidelines & Policies are:
[1] Pay Policy
[2] Donation Guide
[3] Trading Pass Guide
- You are in charge of the Pay Policy. This is a collaborative work between your rank and the Pay Overseer. You are to ensure that the policy is up to date and made known to all members in HIA. All Pay Policy changes must go through the Pay Overseer.
- You are in charge of the Donation Guide. You are to ensure that the guide is up to date and sufficient information is provided to HIA members. All Donation Guide changes must go through the Chief of Staff Team.
- You are in charge of the Trading Pass Guide. You are to ensure that the guide is up to date and sufficient information is provided to HIA members. All Donation Guide changes must go through the Chief of Staff Team.
Director General - Rules and Enforcement
Rules & Enforcement Duties
- You will have access to #reviews Discord Channel.
- You must review and give suggestions regarding the Code of Conduct to ensure that it is up-to-date to today’s standards and ethically reflect the rights of all members. You must monitor rule compliance, and collect feedback regarding the Code of Conduct to consider possibilities of new rules, or modification of current rules.
- You must also ensure that HIA is informed of current rules and assist in addressing issues of policies which are often broken.
- You must discuss your proposals or findings within the Reviews Channel with LAiC, Chief of Staff and Directorates.
As an Executive Committee your assigned Guidelines & Policies are:
[1] Disciplinary Actions Guide
[2] Justice System
[3] Bully Policy
[4] Dress Code Guideline
- You are in charge of the Disciplinary Actions Guide. You are to work collaboratively with the Senior Management Leadership for opinions and you are to form a decision of your own to make proposal changes. All Disciplinary Actions Guide changes must go through the Chief of Staff Team, LAiC & Directorate through Audits or #reviews Channel.
- You are in charge of the Justice System. You are to ensure that the page is kept up to date and maintained. All Justice System changes must go through the LAiCs.
- You are in charge of the Bully Policy. You are to ensure that the policy is up to date and enforced. You are encouraged to collaboratively work with the Mentor Unit and any other relevant bodies to promote the policy for a healthy workplace environment. All Bully Policy changes must go through the Chief of Staff Team, LAiC & Directorate through Audits or #reviews Channel.
- You are in charge of the Dress Code Guideline. You are to regularly review and gather information of new Habbo releases of clothes and effects and make proposals of changes to the guidelines. All Dress Code Guideline changes must go through the Chief of Staff Team, LAiC & Directorate through Audits or #reviews Channel.
Committee President and Vice President
The Committee President and Vice President are the leaders of the Executive Committee and work together in overseeing the overall department.
They must ensure that each member is completing their duties to the best of their ability, submitting their audits on time and monitoring everyone’s activity to report in your audits.
You both must support all EC members and assist in developing ideas, in addition to supporting Ownership discussions relating to Executive Committee duties ensuring that there is participation from all members.
Both must also ensure the Executive Committee drive is organised and up-to date.
All members of the Executive Committee are required to keep the President & Vice President up to date with progress within their role.
If you have any questions about the Executive Committee Guide please contact a member of the Chief of Staff Team.
